What is the term for the proper method of removing records from files?

The term that refers to the proper method of removing records from files is commonly understood as "disposal." Disposal encompasses the systematic process of destroying or discarding records that are no longer needed, ensuring confidentiality and compliance with privacy regulations. This procedure may involve shredding physical documents or securely deleting digital files to prevent unauthorized access and protect sensitive information.

Retrieval, on the other hand, pertains to the act of accessing or locating files that are still needed, while archiving involves storing records that may be needed in the future but are not currently required for daily operations. Storage refers to how records are kept in an organized manner for easy access, without implying any removal or destruction. Understanding these definitions is crucial in the context of records management, especially in a dental office where patient confidentiality is paramount.