What is the typical order of a business letter from top to bottom?

The typical order of a business letter from top to bottom begins with the date line, which indicates when the letter was written. Following the date line is the inside address, which contains the recipient's name, title, and address, ensuring that the letter reaches the correct individual or organization.

Next is the salutation, which respectfully addresses the recipient, often beginning with "Dear." The body of the letter comes after the salutation, presenting the main message or content of the correspondence.

After the body, the complimentary close follows, serving as a polite sign-off, such as "Sincerely" or "Best regards." This is then followed by the writer's signature, which provides authenticity to the letter by showing that it has been personally approved by the author. Finally, reference initials may be included if someone else prepared the letter on behalf of the writer, indicating who typed the letter.

This structure is not only conventional but also enhances clarity and professionalism in business communication, making it easily recognizable and understandable for the recipient.